Templates

Email Signature

We've designed a template that creates a more consistent university-wide email presence while also allowing individuals to customize the amount of information they include. Keep in mind our email signature best practices while deciding what you need to include, which can be found below.

Robust Example

Minimal Example

Signature Best Practices

Excessively long or overused email signatures can add unnecessary length and burden to email threads. Keep it short and simple. Include only essential information that people need on a daily basis. Also, be thoughtful when you use an email signature. It is not needed on every email. Add it to all emails intended for external audiences, but only add it to the first email when communicating with on-campus audiences.

• ADDRESSES: Do not include a street address or building information unless you frequently host visitors. Do not include a mailing address unless it is frequently requested.
• EMAIL: Do not include your email address. It is already included in your email message.
• FAX: Do not include fax numbers unless you frequently receive faxes.
• COMMITTEES: Do not include any committees or positions you hold outside of ETAMU.
• SOCIAL MEDIA: Do not include personal social media accounts. Instead, include university accounts.
• LOGOS: Do not include unit logos.
• CLAUSES: Do not include extra statements such as scheduling appointments, links to downloads or member statements.
• QUOTES: Do not include quotes. They may be perceived as university-wide statements and beliefs.