Aerial view of Garvin Lake at East Texas A&M

Vendor Information

Bringing the Best to Campus

East Texas A&M is always seeking reliable vendors to supply the university's procurement needs. Our webpage provides current and prospective vendors with helpful information and procurement opportunities.

State Registration

Vendors are encouraged to register with the Centralized Master Bid List (CMBL). Minority and woman-owned vendors are encouraged to be HUB-certified with the state of Texas.

Bid Opportunities

East Texas A&M does not post actual bid opportunities on this site, but we do post most of our opportunities on the Electronic State Business Daily.

Bid opportunities can also be found at East Texas A&M public events.

Vendors may contact a buyer by reaching out to our staff at 903.468.3000.

Payment Information

East Texas A&M uses two methods to procure goods and/or services. These methods are:

  1. Purchase Order—designated by an “AB” followed by a seven-digit number. A copy may be provided to the vendor.
  2. Procurement Card—a purchasing credit card issued by the university to the departments.

No other methods are recognized by the university; therefore, the university is not responsible for payment.

All invoices should reference one of the aforementioned methods and be emailed to [email protected]. If a physical copy must be mailed, please send them to:

East Texas A&M University
Financial Services
P.O. Box 3011
Commerce, TX 75429

By Texas Law, East Texas A&M has 30 days to pay an invoice once the goods or services have been received. Vendors are paid interest if payment is processed after 30 days. For more information, please visit Texas Government Code Chapter 2251 or our Accounts Payable office.

TEXAS UNIVERSITIES HUB COORDINATORS ALLIANCE

East Texas A&M University is a proud member of the Texas Universities HUB Coordinators Alliance (TUHCA). The TUHCA was created in an effort to reach minority and woman-owned businesses and raise awareness of procurement opportunities within higher education. There are 19 institutions of higher education that comprise the TUHCA in North/Northeast Texas.

PROTEST PROCEDURES

  1. Any vendor wishing to challenge a purchase award made by Procurement Services must make a written request to the Chief Procurement Officer (CPO) to review the transaction. The request for review must be made within three working days of the notification of award.
  2. The CPO will review the award and provide a written explanation of the decision to the vendor making the request. In the event that the CPO review discovers any significant deviation from the rules, the award may be changed at the discretion of the CPO.
  3. The vendor may appeal the decision, within three working days, to the CPO. The CPO will render a decision.
  4. If the vendor does not agree with the decision of the CPO, the vendor may appeal to the Vice President of Business Administration, whose decision will be final.

Frequently Asked Questions

I have won the bid, supplied the goods and services, and submitted my invoice to accounts payable, but I have not received payment. Why?

For payment information, please contact Accounts Payable. One of several things might have happened: 1) Accounts Payable did not receive your invoice; 2) Your tax status with the State of Texas is not in good standing; 3) there is a dispute with the invoice.

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How can I obtain the complete bid or purchase order file?

All file requests must be made in accordance with the Open Records Act and submitted in writing.  You may access information on the East Texas A&M University homepage. 

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How can I find the results of a bid?

To receive the results of a bid, vendors must contact the buyer responsible for posting the bid and submit a request either by mail or email. A copy of the tabulation sheet with a pricing summary for the requested bid will sent.

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What happens if I forget to sign the bid form or fail to submit my bid on time?

If a vendor forgets to sign the bid form or fails to meet the bid deadline, the bid is considered invalid or non-responsive.

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How do I get on the bidder lists?

East Texas A&M does not maintain a bidders list; however, a vendor can send business information to the purchasing office or apply to be listed on the Centralized Master Bid List (CMBL).

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How do I receive information concerning bid opportunities at East Texas A&M?

You may go to the Electronic State Business Daily website and enter the agency’s information or contact one of the purchasing staff.

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Meet our Staff

Alum Travis A. Ball Executive Director Business Services and Chief Procurement Officer
Alum Jessica Gossett, M.Sc., CTCD, CTCM Assistant Director of Procurement Services
Leilani A. White, CTCD, CTCM Contract Administrator
Sandy Barnes, CTCD Administrative Coordinator I

Contact Us

  • McDowell Business Administration Building, 180
  • P.O. Box 3011
  • Commerce, TX 75429-3011
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